Clerk-Treasurer

Every four years the Clerk-Treasurer is elected to office as is the Mayor, Judge, and Common Council. 

Duties

The Clerk-Treasurer's duties are specifically defined by law. Those duties include:

• Oversight of:
  • Accounts Payable
  • The City's Budget
  • Grants
  • Investments
  • Payroll
  • Utility Billing
• Preparation of agendas and minutes for the Common Council, Board of Works and the Fire Governing Body

More Duties

• Have charge of all documents and books entrusted to the office by statute or ordinance
• Maintain grant records
• Responsible for the monthly utility billing for all residents
• Serve as clerk of the city legislative body and maintain custody of its records
• Serve as clerk to the New Haven/Adams Township Governing Body
• Solemnize marriages
• Swear in new Police Officers and Firefighters

Fiscal Officer Duties

• Accounts payable to all vendors
• Act as a financial advisor to the Mayor and City Council
• Audit all accounts of the City and submit an annual report
• Creation of the annual budget and posting to Gateway
• Issue all City licenses
• Manage and Invest the City's finances and accounts
• Processing of City employees' payroll
• Receipt and deposit of all incoming funds